1. Analysis

We need to understand how your organization functions. With whom - exactly - do you spend money? Why? Who is responsible for buying? How does your organization go from identifying a need through ordering, receiving, paying, and accounting for purchasing of products and services?

We will "benchmark" objective and subjective elements of your spending by reviewing documentation, speaking with staff, and interviewing suppliers. This benchmarking process will enable us, together, to set strategy.

Deliverable: Written analysis, showing spending by supplier, sorted by category, and estimated opportunities for savings.

2. Research, Recommendation & Negotiation

Through a process of research and negotiation, drawing on industry experts and existing and alternate suppliers, we will develop specific strategies for your organization. These may include buying the same products or services at lower prices, consolidating spending with fewer suppliers, grouping your spending with other companies, or changing the products or services you buy.

Deliverable: Written recommendations and proposals, as appropriate.

3. Implementation

Sometimes, putting a new deal in place only requires updating an agreement. More often, internal marketing is required, to guide your organization through changes. We will work with suppliers and staff to make sure change is orderly, timely, and accurate.

Deliverable: Approved changes - new agreements, internal marketing

Measurement matters. We will make sure your suppliers and your staff keep their agreements for a two-year period.

Deliverable: Implementation of cost-reduction agreements and savings programs. Monitoring of invoices and resolution of problems.

Detailed auditing of pricing, terms, and usage, drawing on electronic invoicing and other e-procurement services. Compilation and maintenance of a database of agreements with suppliers.

Deliverable: Advanced analysis and reporting; establishment of electronic invoicing and bill presentment; centralized contract management.